For a long time, China's archive management has faced problems such as scattered, disorderly, mixed quality, large quantity, and isolated archives, which far fail to meet the requirements of society for centralized, systematic, high-quality, and specialized archives. Archive custodians urgently need a modern archive management method to meet the growing social needs. From thousands of years of archive management history, archive management has developed from non independent systems to independent systems, from simple management to complex management, from experiential management to scientific management, from manual management to computer management, and from closed systems to open systems. In 2017, due to the continuous development of core technologies such as RFID technology, the Internet of Things, visual recognition, and big data analysis, the unmanned retail market in China began to rise, driving the continuous upgrading of China's intelligent retail container industry. At the same time, it also made people aware of the advantages of RFID technology in management and quickly spread to various industries, among which book archives are one of the most important fields. According to our research, in 2022, top smart device companies saw a growth rate of over 200% in the shipment volume of RFID smart filing cabinets. Moreover, the current penetration rate of RFID smart filing cabinets is only 4%, and there is huge development potential.

2. Application process

Archive cabinet entry: The staff will attach RFID electronic tags to the archive bag or book, and store the basic information and return records of the archive or book in the RFID electronic tag.

Archive Lending: The recipient can identify themselves by swiping their card or face, and after entering the system, they can open the cabinet door to lend out their files or books. After completion, the system will automatically check and verify the names of the files or books they have received. It supports borrowing multiple books at once, and can be equipped with facial recognition, QR code scanning, ID card, reader card, etc.

Archive return: The return tool personnel can identify themselves by swiping cards, facial recognition, etc. After entering the system, they can open the cabinet door to return the archive or book. After completion, the system will automatically check and verify the returned archive or book.

Archive inventory: RFID can only automatically record the entry and exit of archives or books, and can generate various management reports in real time.

3. Application advantages

Compared to traditional filing cabinets, RFID smart cabinets have the following advantages:

l Automated management: RFID intelligent archive cabinets can achieve automatic identification, classification, storage, and management of archives through RFID technology, reducing manual intervention and improving the efficiency and accuracy of archive management.

l Real time monitoring: RFID intelligent archive cabinets can monitor the status and location of archives in real time, making it convenient for management personnel to understand the situation of archives at any time, and to process and allocate them in a timely manner.

l High security: The RFID smart archive cabinet adopts advanced security measures such as fingerprint recognition, password protection, etc., which can effectively prevent the illegal acquisition or tampering of archives.

l Strong traceability: RFID intelligent filing cabinets can record information such as the storage location and borrowing history of each file, making it convenient for management personnel to trace and manage it